If yours is the designation of an office manager, then you are in a demanding position. As a manager, you are supposed to be on the top of your game and the remaining office staff. It doesn’t matter how many years are down the lane. Office management can be quite challenging for even the most experienced managers.
But with 4 simple yet effective maintenance techniques, you will find it easier to manage everything while keeping a calm and goal-oriented mindset. Without further ado, let’s jump straight into the list of essential office maintenance techniques.
1. Workspace Organization
Before tending to other office areas that need to be organized, look at your own workspace. How organized is it? It is simple yet very effective for boosting one’s productivity and focus span. You will experience a sense of calm and renewed alertness of mind after you have rearranged all your paper, files, and stationery in neat piles. If you are finding it too hard, then getting professional cleaning help is highly recommended. For instance, you might want to hire the service of a commercial cleaner like JAN-PRO who specializes in all kinds of cleaning. This will give you plenty of time to focus on other tasks and get other things done. When we refer to a workspace organization, we also mean your desktop workspace. That said, make sure to assign all documents, folders, and images a separate home so that all sorts of confusion can be avoided.
2. Organize your Inbox
Cleaning up your email inbox can be a bit boring. If you are doing this for the first time, there are chances that you might actually find it loathsome. That said, you will get used to it as time will pass to the extent that you will enjoy it. Set aside a few days a week and unsubscribe from all mass emails that are of no use to you. Also, sort out short messages and get rid of old emails that are trash. After you have completed the groundwork, you will find it easier to keep your inbox 100% clean. This also proves how efficient you are and ensures that you never miss out on any important emails.
3. Effective Communication
Another simple yet effective technique for office maintenance is the establishment of clear communication. You understand that communication is key to success in all forms. That said, make sure that your colleagues know how they can reach out to you. You might want to provide them your email or some other form of private chat if you can’t set up a face-to-face meeting with them. Better communication is also an effective way to build rapport with your team. At the same time, it can change the entire tone of the workplace environment for the better. Effective communication will also ensure your co-workers that they matter as a team, which will boost their productivity.
4. Re-do your Reminders
If you have too many sticky notes on your workspace, your mind will fail to acknowledge their significance. This means that at a certain point, the reminders will stop to fulfill their purpose. If you want to make the best use of reminders, you will have to re-do them by using these tools sparingly. When we say reminders, we aren’t talking about the sticky notes alone. We are also including your phone reminders that keep buzzing after every five minutes. You can re-do the reminders by using them only for the most critical tasks of the day. After you have completed the job, make sure to get rid of them. When used at low to moderate, your brain will find it hard to ignore the reminders.